| |
| |
|
Spam Blocker Information |
|
|
|
Dont Look Spammy!
We all hate spam and get way too much of it - agreed? Now that we have that out of the way it is important to realize that in everyone's zest to minimize their spam, we are deleting legitimate e-mails - and those e-mail could be YOUR business messages! Two factors are at play - not reviewing your trash before you empty it and sending e-mail with indicators that trip spam filters. When sending business e-mail, it is critical that you make certain efforts so that your e-mail will not be inadvertently, incorrectly perceived as spam. Several times each day, legitimate e-mail makes its way into my Junk/Trash due to the sender doing or not doing certain things that trigger most spam filters. These are issues you need to be aware of so that your e-mail has its best chance to make it to its intended party. Your initial contact and making sure your e-mail gives the perception of a serious business entity can make the difference between being read or being trashed. Here is a simple checklist of things you need to put in practice so that your e-mails are not mistakenly identified as spam and deleted before read: => Always include an appropriate, short and accurate SUBJECT:. Many times spam does not have a SUBJECT: or it is malformed without appropriate text. Many e-mail programs automatically send subjectless e-mail to Junk/Trash. You also want to avoid using the words: hello, hi, help, new or the recipient's name or e-mail address as doing so can trigger spam filters. => Refrain from using common terms abused by spammers in your subject and/or first paragraph of your email. You know what they are - you see them every day. Many spam filters track these terms and may inadvertently send your email right to Trash. => Type your subject with appropriate capitalization and structure. All small case or all caps gives the impression of being spam (and lack of online savvy/education). => Make sure your full name, not your e-mail address, is formally displayed in the FROM: field. Example: Jane A. Doe is correct - not jane a doe, or Jane or janeadoe@yourisp.com. FROM: fields with all lower case, only your first name or lack of punctuation indicates a lack of online savvy that is typical of most spammers which signals that your e-mail could also be spam. Not using your last name gives the impression you have something to hide. You always want to use your full and formal name in all business e-mail. => Refrain from using any formatting just for the sake of doing so. Formatting can also trigger spam filters if not done properly. Think company letterhead. If you wouldn't have your name in big, blue, bolded letters on company letterhead do not do it in your business e-mail. => Unannounced attachments are viewed suspiciously. Do not send attachments without a specific request to do so and they are expected. If you are going to send attachments over 200K, show extraordinary courtesy and ask the other side FIRST when would be the best time to send your collateral. Then follow through and send it at that prearrange time so the recipient on the other side is available to download your files and keep their inbox clear. => When using any sort of spam software or filtering system, before you purge your trash, it doesn't hurt to take a quick peak to see if any e-mail is in fact from folks you know or recognize. By keeping the above issues in mind, you have the best chance of your e-mail getting to the person on the other side and for business e-mail that could make the difference between making a sale - or not. About the Author:
MORE RESOURCES:
WatchGuard Breaks Quarterly Billings, Profit and Units Shipped Records - MarketWatch (press release)
Google News |
|
|
|
RELATED ARTICLES
Stop Spam: How To Escape The Spam Hell-Hole If you're anything like me, you're pretty sick of it, and just want it to stop. What? Spam, of course. Blackhole or Fail - Which One Is Better For Your Mail Server? Very often SPAMMERS take advantage of catch-all email setup on webservers. Every email no matter what the recipients email address is will be caught by the default email account. I Must Be The Luckiest Person Alive! Spam I must be the luckiest person alive! My inbox is just crammed with good news, great advice, and millions in accounts just needing the ok from me. Right now, I've two million euros just waiting to be claimed. The Business Of Sending Spam You all tear your hair out in frustration every time you see your inbox crammed full of spam again. Have you ever stopped and asked yourself where you get so much spam? This isn't to suggest that spam is your fault but. Challenge Response Spam Filters Explained As the flood of spam increases end users are looking for new and more efficient solutions to block spam. In turn software developers are knocking themselves out trying to come up with the killer app that will stop spam forever. How Spammers Fool Rule-based and Signature-Based Spam Filters Effectively stopping spam over the long-term requires much more than blocking individual IP addresses and creating rules based on keywords that spammers typically use. The increasing sophistication of spam tools coupled with the increasing number of spammers in the wild has created a hyper-evolution in the variety and volume of spam. I Love Spam! What's the big deal? All you read on the internet is spam, spam, spam. Spam protection this, spam protection that. Spam: The Tasteless Internet Meat of Criminals Spam. You've all heard of the crazy pink meat in a can, but what's it got to do with the Internet? Well, it's also the namesake for a major problem in the World Wide Web-unsolicited junk email. How To Stop Unwanted Email Spam You can stop unwanted email spam, you can choose to reduce spam email or you can do nothing and continue to be annoyed. Those are your only choices because spam email is not likely to go away. How to Protect Your Email ID from Spammers? You must be one of them experiencing a lot of unwanted emails flooding into your mail box every day. It is annoying, and a "daily" problem for many. Kill The Messenger (Service) You are familiar with the software applications that you run on your computer, but you may not be familiar with the dozens of programs running in the background on your computer. These programs, called "services" handle tasks like event logging, spooling files to the printer, and networking. Internet Tip of the Week: Information Overload We receive so much information on the Internet, especially via email, that many times we have difficulty separating the good "stuff" from the junk. Most of us put unsolicited email (spam) in the junk category. Six Tips to Get Rid of Spam Email 1. Ignore Spam EmailDo not open an unsolicited email. Having a Bad e MALE Day? Email, Spam, Spam and More Spam You just sat at your desk, opened your email account and what do you get? First there is some anonymous donkey from an anonymous and anything but respectable mortgage lender telling you that they can arrange your finance at 3% and all you need to do now that your application is approved is to sign along the dotted line and get in touch with them. This is despite the fact that you have never heard of them or even approached them - ever!. Do You Know Whats in Your Trash? A hearty welcome to all the spam fighting filters and programs created to rescue us from the deluge of unwanted e-mail! There is practically a "solution" for everything. But as with most online "solutions" filters and programs are only tools that users need to make some effort to use properly to reap the benefits. Stop Intrusive Pop-up Ads and Regain Control of Your Online Experience! Stop intrusive pop-up ads and regain control of your online world! Intrusive and distracting pop-up windows are not an unavoidable part of being online. You don't have to put up with offensive, time consuming and bandwidth stealing pop up ads. Dont Look Spammy! We all hate spam and get way too much of it - agreed? Now that we have that out of the way it is important to realize that in everyone's zest to minimize their spam, we are deleting legitimate e-mails - and those e-mail could be YOUR business messages! Two factors are at play - not reviewing your trash before you empty it and sending e-mail with indicators that trip spam filters.When sending business e-mail, it is critical that you make certain efforts so that your e-mail will not be inadvertently, incorrectly perceived as spam. How You Can Avoid The New Dangers Of Spam Until recently, spam has been an annoyance, a definite load on your email system and network, a waste of productive time and money, but we are about to find that the cost could get much higher.Spam blockers are now becoming a necessity rather than an optional email utility, the reason is that spam is becoming much more dangerous. Block Ads, Defeat Pop-Ups, and STOP Page Hijacking You're not alone!Who hasn't surfed the web looking for information only to have their session interrupted by those annoying pop-up windows displaying everything from banner ads to newsletter sign-up's?Though pop-up windows and other methods of influencing a user's online experiences originally had positive intentions, they now seem only to annoy and manipulate users at every turn.For anyone who ever felt extremely irritated by online advertising, the following advice should help. Is Email Dying? 2004 was really a year when the whole subject of email and spam has been at the forefront of the minds of internet marketers.The anti Spam legislation has had more than the desired effect.
|
| home | site map |
| © 2006 |
